First, you need to consider and prepare the questions that need to be addressed at this general meeting, create agenda. If, according to her, the meeting is expected to hear reports on the activities and conduct elections, the number of participants should be maximized. In this case, you can turn on the agenda and other pressing questions of life, to be able to discuss them at the meeting.
It will be necessary to determine the date of the meeting, which will be convenient for the majority - evening after hours or weekend. Determine the location of the meeting, taking into account that it was convenient to get to and it was spacious enough and instead all comers.
Prepare ad text of the meeting, which necessarily list the issues on the agenda, specify the time and place of the meeting. Ads should be brought to the attention of all members of society. This can be done by publishing it in the media, posting on television, distributed by mail. Ads can hang in those places where it will be able to see many of the stakeholders.
You should check the attendance of the meeting participants to confirm its legitimacy. Organize registration, which should start in half an hour before the meeting. The number of participants in the meeting must then be announced on it before and present should decide on whether enough of the quantity and whether to start it.
Before the meeting is to be elected as the chairman and secretary who will take minutes. The protocol should specify the total number of participants, the results of voting for the election of chairman and secretary. It then specifies the agenda of the General Meeting, are abstracts of speakers for each question and the results of voting on them. After voting will decide that the meeting is considered closed, the secretary and the chairman closed the meeting and sign the protocol.