Start with short-term planning, ie, with what needs to be done in one day. Working hours can also be divided into separate fragments. Usually labor activity before dinner is different from an afternoon of working time. Try to take into account that the performance of each person is subject to certain fluctuations and depends on the type: "lark" or "owl". It is recommended to work with the rhythm of their own day.
All of the cases in the daily list should have a gradation of importance. If possible, combine small homogeneous problems in operational units. Continuity of the process will save you time. Usually, the peak performance occurs in the first half of the day. So plan for this time solutions to complex problems. Fresh forces better spent doing more important things, not putting them in the evening. Afternoon use for routine work.
Remember that holiday - an integral part of the working process, not separate from work. Best vacation at work - change activities. Every 1, 5 hours of work are short pause of 10 minutes for a coffee break, or warm-up exercises.
At the end of the working day leave time for summarizing and making adjustments, or plan the next day. Monitor the time and the results of their work, ie compare planned with actual performance. Check back daily plans in terms of establishing new priorities.
Learn how to write a work plan for the day, try to jot down a list of exemplary cases for the week, month. You can adjust it daily, depending on the circumstances. But the highlights are you systematized and considered. According to an expert on self-management L. Seiwert: "Those who regularly for 10 minutes preparing his time, save up to two hours of time and guaranteed a better job with things."