When writing the letter should personally contact the recipient, preferably with the addition of the phrase "Dear Sir / Madam," "Dear partners." Below is the goal of treatment, that is what been drafted this letter of confirmation.
Next comes the topic directly referring to a specific person. This may be a change in the list of services, expanding the range of goods, the price change on them, etc. Under no circumstances should there be any reduction, as this will negatively affect the response of the addressee.
In the final part of the confirmation letter is advisable to express confidence in further cooperation and apologize in advance for taking the time to read the document. As a rule, the most common treatment is the following phrase: "We hope to cooperate", "Thank you for your attention."
Confirmation letter includes a farewell to the addressee. For example, "Sincerely," "Best Wishes", "Yours sincerely". It depends on the degree of familiarity.
If necessary, a letter of confirmation may include a variety of applications (graphics, design tables, price lists). But in this case it should be noted that the letter was easy to read and informative. In drawing up the main part of the letter is recommended to refer to additional sources.
At the end of the confirmation letter is placed painted guidance and stamp of the company. A written request is sent to the addressee in person or sent by mail. In recent years have increasingly used the electronic form of sending letters that not only saves time, but also improves the speed of response of the addressee.