How to hold a meeting

 To all meeting participants to prepare properly, you should first send their agenda, specifying such items as the theme and purpose of the meeting, time and place of the meeting, a list of the issues.

It is recommended to conduct such activities in accordance with the internal rules of the company. Preferably in the second half of the day. The duration of the meeting can not exceed 1, 5 - 2 hours.

The best option is to invite 5-7 people who will take part in the discussion. It is desirable that one of them could act as a generator of ideas, someone to spend a critic, and one could express an expert opinion.

All participants must be instructed about the rules of conduct, as well as to know the order of appearance. It is worth remembering that the best option is the placement of the speakers in order to increase the experience and credibility to the view of senior colleagues not pressed on the point of view of the young.

Everyone present should at least once in all the time of the meeting to express their views. In addition, in order to avoid conflict situations must be considered people's characters. And in accordance with this correctly colleagues sit at the table. Usually the easiest to confront people who sit opposite each other.

Business meeting depends largely on its head. It should competently and constructively to organize work properly dispose of time, to prevent conflicts and tightness, enforce regulations.

At the beginning of the meeting Head must take introductory remarks, where he will outline briefly the purpose of work. He is obliged to monitor the discussion of neutrality and discharge tensions.

And stand up for young colleagues to give the development of any productive idea competently build proposals to achieve the optimal solution, to support approval of speakers.

If the performance of a colleague is vague and ambiguous, it should be stopped. But to make it very tactfully so as not to repel the initiative and not to humiliate the person in the eyes of others.

However, again it is better to listen patiently to the speaker, and after meeting with him to conduct individual interviews and explain the requirements for the performance.

Finally, you must briefly summarize the progress of the meeting and thank the participants. And also set targets for the implementation of the decisions taken.